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How to Assign an Employee Data Admin

Guide to assigning an Employee Data Admin in Culture Amp. Manage user data & integrations without survey access.

Jessie Walsh avatar
Written by Jessie Walsh
Updated over a week ago

What can I learn from this page?

Step by step instructions for adding an additional Employee Data Administrator

Who is this guide for?

Account Admins

A Message for Customers!

We're excited to introduce you to the new Employee data admin role.

Here's what you need to know:

  • Stage of Release: EAP (Early Access Program)

If you have any feedback about this feature or are interested in joining the EAP, please contact your coach or reply with "Ask a Person" in a Support Conversation to chat with a Product Support Specialist.

πŸ“… Key Dates:

  • EAP Starts: 1 Jul 2024

  • GA (General Access) Launch: 29 Jul 2024

This article will guide you through the process of assigning an Employee Data Admin. This role allows an employee to manage employee data and HRIS integrations, without providing access to other parts of Culture Amp such as surveys or performance reviews.


Step 1: Add the Employee as a User

Before you can assign the Employee Data Admin role, the employee must first be added as a user in your Culture Amp account. If the employee is already a user, you can skip this step.

  1. Sign in to Culture Amp or use this link for EU login.

  2. Click the Settings button.

  3. Click Add User.

  4. Enter the user's name, preferred name, and email address.

  5. Click Save and Exit.

Add user button

Step 2: Assign the Employee Data Admin Role

Now that the employee is a user in your Culture Amp account, you can assign them the Employee Data Admin role. To do this, follow these steps:

  1. Click Settings.

  2. Go to the Roles and Permissions menu.

  3. Click Assign Role.

  4. Search for and select the person to update their role.

  5. Check the Employee data administrator option in the Administration section.

  6. Click Save.

Roles and Permissions page. Assign role button.

Employee data admin option to select.

Repeat for Additional Employee Data Admins

You can create as many Employee Data Admins as you need for your Culture Amp account. Simply follow the steps outlined above to add and assign the role to each employee.


Remove an Employee Data Admin Role

As an Account Administrator, you also have the ability to remove the Employee Data Admin role for specific individuals.

To remove an Employee Data Admin role, follow these steps:

  1. Click the Settings button.

  2. Go to the Roles and Permissions menu.

  3. Use the search box to find the person by name or email address.

  4. Click Edit next to the user you are updating.

  5. Uncheck the Employee data administrator box.

  6. Click Update to save.

πŸ“Œ Note: Only Account Administrators have the ability to add or remove roles. If you are not an Account Administrator and need assistance, please reach out to another Account Administrator within your organization. Alternatively, just reply with "Ask a Person" in a Support Conversation to speak with a Product Support Specialist.

Employee Data Admin Permissions

The following table outlines the different permissions available to Employee data admins and their corresponding functions

Permission

Allowed

Upload employee data (both partial and full imports)

βœ”οΈ

Configure HRIS integrations

βœ”οΈ

Trigger HRIS syncs

βœ”οΈ

View and edit employee records

βœ”οΈ

Activate and deactivate employees

βœ”οΈ

Participate in a survey

βœ”οΈ

Create or manage surveys and performance cycles

❌

Manage survey reports

❌

Access raw survey data

❌

Request feedback

❌

Manage goals

❌


πŸ’¬ Need further help? Just reply with "Ask a Person" in a Support Conversation to speak with a Product Support Specialist.

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